Job at Greenpeace

POSITION TITLE: EXECUTIVE ASSISTANT TO THE DIRECTOR
LOCATION: WASHINGTON, D.C.
APPLICATION DEADLINE: NOVEMBER 8, 2011

Summary Description:

The Executive Assistant is a high level administrative position that works closely with the Executive Director and the Senior Management Team. This position manages the Executive Director’s time, correspondence, travel, and speaking engagements, ensuring that the Director’s time is spent focused on managing and communicating to the organization. The Executive Assistant works directly with the Executive Director in support of his or her work with the Senior Management Team and Greenpeace International to make certain that information is communicated in a timely, accurate and appropriate manner. This position handles and assesses the Executive Director’s time to ensure that he or she is focused on tasks that create the most value in service of key objectives to the organization.

Responsibilities:

• Manage Executive Director’s scheduling, email communication, travel and speaking engagement coordination
• Draft original and routine correspondence for Executive Director’s signature
• Manage Senior Management Team calendar, plans, and action items
• Provide assistance to the Executive Director and Senior Management Team for meeting preparation and planning events
• Handle staff requests that come in for the Executive Director and the Executive Assistant role
• Plan and prepare materials for Senior Management Team meetings
• Support Governance and Internal Communications Coordinator on board and internal communication needs
• Manage deliverables to Executive Director and provide any necessary reporting
• Develop relationships with high level contacts
• Perform Greenpeace USA liaison duties for Greenpeace International
• Create and edit PowerPoint presentations for the Executive Director upon request
• Project manage special projects
• Pitch in with office management responsibilities as a true team member

Qualifications:

• Bachelors degree or equivalent experience
• 5+ years stable administrative experience, with at least 2 years executive experience
• Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction
• Experience facilitating meetings
• Keen attention to detail with ability to track and manage multiple projects at one time
• Familiarity working with organizational budgets
• Ability to act efficiently on last minute projects
• Proficiency with Microsoft Excel, Word and Power Point / general computer literacy
• Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines
• Proactive and service-oriented but easy going personality
• Self-starter with demonstrated ability to work both independently and within a team
• Ease in getting along with team members at all levels
• Ability to manage up
• Consistency and a high degree of quality in work
• Excellent execution – a perfectionist
• Curiosity and a constant interest in learning
• Excellent judgment, discretion, and diplomacy
• A high level of energy and enthusiasm
• Commitment to environmental issues and principles of non-violence central to Greenpeace’s mission

To Apply:

Please send cover letter, including where you heard of this position, and resume to resumes@wdc.greenpeace.org . Please use the email subject line: Executive Assistant Applicant – YOUR NAME. Application deadline is November 8, 2011. No phone calls.